The Riverside Group Procurement Department is responsible for best practice procurement of all goods, services and works on behalf of the group. The department ensures procurement activity is conducted with integrity, honesty, impartiality and in a competitive manner that complies with the UK Public Contracts Regulations 2015 (as amended).
Categories of expenditure includes but is not limited to; business services, consultancy, IT and asset related goods and services.
In addition to Public Procurement Rules we procure in accordance with our Financial Regulations.
The following thresholds are applied:
|Gross Purchase Order/Contract Value||Procurement Requirement|
|Orders up to £5,000||Minimum 1 Written Quotation from an approved supplier|
|Orders of £5,000.01 to £25,000||Minimum 2 Written Quotations|
|Orders of £25,000.01 to UK threshold **||Minimum 3 Written Quotations|
|Orders over UK Threshold **||Formal Tender via a Procurement approved E-Procurement Tool.|
** UK Threshold limits (From January 2022)
New threshold from 1 January 2022 (inclusive of VAT)
- Supply and services: £213,477
- Works: £5,336,937
All significant future requirements and contract opportunities will be advertised and procured via our e-procurement portal, RiverSource.
Contracts will also be advertised in the following places:
The site enables you to:
- View current and future tendering opportunities
- Self-register as a prospective supplier
- Maintain your own profile information
- Obtain tender documents electronically
- Submit tender documents electronically
- View your own historical records
Please register on the RiverSource website to look for opportunities now.
Riverside is making improvements to the way it manages its contractors.
We have made the long-term decision to partner with Alcumus Safe Contractor, as our chosen Safety Schemes in Procurement (SSIP) provider. Because of this, we now require all contractors to be SSIP accredited to be eligible for our approved contractors list.
We have chosen Safe Contractor to assist us with building a risk-based business profile, far beyond a standard SSIP Accreditation.
Safe Contractor will provide us with the assurance that all our approved contractors meet our minimum required Health and Safety standards. As a Safe Contractor member, it demonstrates to us and others that you have a commitment to best practise which makes you more appealing to work with.
Paying our Suppliers
When ordering goods or services we create a purchase order (PO) with a unique number. You should be in receipt of a valid PO before providing the goods or services to us.
Your PO will automatically be sent to the email address provided at the time the order is raised and will include an email address for invoices to be sent.
We have a ‘no purchase order, no pay’ policy which means if you cannot quote this number on an invoice it will delay your payment.
It is our policy that all sums owed to suppliers will be due for payment on the 30th day after the date of the invoice. However, where clauses are agreed which vary the terms of payment, these will be honoured.
The main way we pay our suppliers is through BACS (Bank Automated Clearing System). As we pay you we will email you the remittance advice.
We expect our suppliers to pay any sums due to subcontractors in line with the Prompt payment policy – GOV.UK (www.gov.uk).
Our terms also include provision for late payment in accordance with the November 1998 Act of Parliament. We reserves the right to withhold payment where the goods or services have not been provided in accordance with the contract.
For procurement at One Housing , visit https://www.onehousing.co.uk/about-us/who-we-are/procurement